Proposals and weddings at LUMA: planning the rooftop or event-floor ceremony
You can hold a rooftop ceremony at Cavaña or an indoor event on the GATHER event floor at LUMA Hotel San Francisco. Cavaña’s rooftop seats up to about 80 guests; the hotel’s GATHER/Gather Room and Willet Ballroom provide larger indoor ceremony and reception options with full event services and on-site catering.
In this guide
Where you can say “I do” at LUMA
Cavaña Rooftop — South Terrace is the hotel’s open-air rooftop venue with panoramic city and bay views; it’s the hotel’s listed rooftop option for weddings and private events and has an indicated capacity of 80 guests.
GATHER event floor provides more adaptable indoor space. The Gather Room (part of GATHER) is the largest single indoor room; Willet Ballroom and the smaller meeting rooms (Wigeon, Gadwall, Grebe, Kestrel Boardroom, Loon, Egret) give you a range of sizes for ceremonies, receptions, and rehearsal dinners.
- Cavaña Rooftop – South Terrace: Capacity 80 Guests (open-air rooftop)
- Gather Room (GATHER): 2,297 sq ft — Reception capacity up to 230, Theatre up to 255
- Willet Ballroom: 1,775 sq ft — Reception capacity up to 178, Theatre up to 197
- Smaller rooms (Egret, Loon, Gadwall, Grebe, Wigeon, Kestrel) suitable for rehearsal dinners, welcome parties, or small ceremonies
| Venue | Type | Representative Capacity |
|---|---|---|
| Cavaña Rooftop – South Terrace | Open-air rooftop | 80 Guests |
| Gather Room (GATHER) | Large event room | Reception 230 / Theatre 255 |
| Willet Ballroom | Ballroom | Reception 178 / Theatre 197 |
Hours, scheduling and rooftop details
Cavaña’s restaurant hours are published as Sunday–Thursday 4:00 PM–10:00 PM and Friday–Saturday 4:00 PM–midnight; rooftop event availability and private-event timing should be confirmed directly with the hotel’s events team because restaurant hours may affect setup and breakdown windows.
Indoor event spaces on the GATHER floor are designed for conferences, receptions and weddings and typically require advance booking. Ask the events team about earliest access for vendors and the latest permitted end time for receptions.
- Confirm ceremony start time, vendor load-in and breakdown windows with the hotel event coordinator
- Cavaña restaurant hours may affect rooftop access outside dinner service
- Large indoor rooms (Gather Room, Willet Ballroom) have configurable layouts — confirm seating plan and AV needs in advance
| What to confirm | Why it matters |
|---|---|
| Rooftop access window | Impacts ceremony timing, photos and vendor setup |
| Noise/curfew rules | May restrict amplified music and late-night reception timing |
| Weather contingency | Rooftop events may need indoor backup for rain or wind |
Ceremony logistics and accessibility
LUMA provides wheelchair-accessible paths, an accessible registration desk, and assistive listening devices in meeting rooms; verify room-level accessibility for any guest who needs step-free access or specific accommodations.
Valet-only parking is available on-site; day-visitor parking for event guests may be offered on a space-available basis but should be confirmed with the hotel in advance.
- Accessible features: paths of travel, accessible registration desk, assistive listening devices in meeting rooms
- Parking: valet-only for overnight guests (charged separately); day-visitor parking is space-dependent — confirm ahead
- Incidentals deposit: the property typically collects a refundable incidentals deposit at check-in for overnight stays — discuss arrangements for wedding room blocks
| Item | Note |
|---|---|
| On-site parking | Valet-only for overnight guests; day parking on availability |
| EV charging | $40 per charge (plus valet fees) — confirm current rates |
| Accessibility | Accessible routes and assistive listening devices available; confirm room-level needs |
Catering, bars and menu options
LUMA handles wedding catering through its on-site venues: Cavaña (rooftop Latin American small plates and cocktails), Trevino Wine Bar (wine-focused pours and small plates), TWYNE Coffee Bar (coffee and pastries), and Bodega (grab-and-go snacks). Menus include vegetarian and vegan options and emphasize locally sourced ingredients.
For receptions, discuss plated vs. buffet service, bar packages, and timing with the hotel’s events team. Imported wines and Napa Valley bottles are listed in venue descriptions for Trevino and Cavaña.
- Cavaña: rooftop Latin American small plates and cocktails — suited for dinner and celebratory service
- Trevino Wine Bar: wine-focused pours and small plates for welcome receptions or cocktail-hour service
- TWYNE Coffee Bar and Bodega: useful for morning-after coffee service or grab-and-go items
| Venue | Best use for wedding |
|---|---|
| Cavaña | Ceremony with rooftop reception / dinner service |
| Trevino | Cocktail hour, tasting-style receptions, intimate evening pours |
| TWYNE / Bodega | Morning receptions, rehearsal brunch, grab-and-go items |
Guest rooms and blocks for wedding parties
LUMA’s room inventory includes a range of room types and suites that can be used for room blocks, getting-ready spaces, and post-ceremony stays. Room types include Premier Room, City View; Premier Suite, City View, Corner; Superior Suite, Balcony, City View; and multiple Premier Room configurations with one king or two beds.
When contracting a block, confirm check-in (3:00 PM) and check-out (12:00 noon) times, the refundable incidentals deposit policy, and the hotel’s policy that the primary registered guest must be at least 21 years old.
- Room names you can request exactly: Premier Room, City View; Premier Suite, City View, Corner; Superior Suite, Balcony, City View; Premier Room, Multiple Beds, City View (Corner Two King); Deluxe Room types
- Confirm room-block cutoff date, rooming list, and whether early check-in or late check-out can be arranged for wedding party rooms
- Note: cash is not accepted at check-in; a photo ID and credit card are required
| Common room types | Usage |
|---|---|
| Premier Suite, City View, Corner | Getting-ready space or suite for couple |
| Superior Suite, Balcony, City View | Larger party suite and post-ceremony photos |
| Premier Room, City View | Guest rooms in a reserved block |
Rehearsal dinners, small events and vendor coordination
For smaller gatherings and rehearsal dinners, the Egret Room (8-person capacity), Loon Room (10-person capacity), and the Gadwall/Grebe rooms (each ~530 sq ft) are suitable. These rooms are typically used for intimate dinners, family meetings, vendor briefings and bridal-party prep.
Provide the events team with a vendor list and a timeline well before the wedding day so load-in, parking, and AV needs can be coordinated. The hotel’s event planning team manages room setups, AV, and catering; confirm vendor arrival windows and any required vendor insurance or credentials.
- Egret Room: 170 sq ft — up to 8 guests (intimate meetings or rehearsal dinners)
- Loon Room: 420 sq ft — up to 10 guests
- Gadwall/Grebe: 530 sq ft each — flexible for small receptions or breakout rooms
| Room | Typical use | Capacity |
|---|---|---|
| Egret Room | Intimate rehearsal dinner or vendor meeting | 8 |
| Loon Room | Small rehearsal dinner or dressing area | 10 |
| Gadwall / Grebe | Breakout or small reception | 59 (theatre-style listed) |
